API Quoting vs Electronic mail-Based mostly Consumption – When to Automate, When to Route

This text is a part of a sponsored collection by Professional Insured.

In 2025, MGAs and carriers aren’t debating whether or not to automate – they’re debating the place. Ought to submissions be routed via e mail and OCR triage? Or pushed via a full-blown API quoting expertise?

This weblog breaks down when to make use of email-based consumption (backed by AI + human ops), when to lean on API quoting, and the way to mix each relying in your provider connectivity, knowledge hygiene, and scale.

The Case for API Quoting

Finest For: Carriers with clear API entry, program managers with identified guidelines, low-friction LOBs

Execs:

• Immediate fee response, usually <2s
• No human evaluate if knowledge is clear
• Can combine with CRMs or front-end portals
• Trackable – quote logs, success/fail information

Cons:

• Solely works with collaborating carriers
• Can fail silently if knowledge is malformed
• Requires structured consumption (varieties, required fields)

The Case for Electronic mail-Based mostly Consumption + AI OCR

Finest For: Dealer submissions, multi-LOB applications, carriers with out APIs

Execs:

• Accepts real-world consumption – binders, insurance coverage app varieties, spreadsheets
• GPT + OCR classify and extract for quoting
• Extra versatile for mid-market applications
• Simpler to onboard: works on day one with inbox + entry

Cons:

• Requires QA fallbacks
• Barely slower: 2-4 hour quoting SLA vs real-time API
• Information inconsistency can improve triage effort

Selectsys Blends Each: Hybrid Quoting Layer

Check Case

Consumer: Mid-sized MGA with 12 applications, 4 API-enabled, 8 email-only

Earlier than:

• Quoting was 100% guide
• 3 underwriters dealt with consumption → quote prep → bind requests

After Selectsys:

• API submissions routed straight via RQB
• Non-API emails categorized by GPT, triaged by Selectsys ops
• Quote quantity doubled with no improve in underwriter workload
• Bind turnaround dropped from 2 days → underneath 8 hours

FAQs

Can I exploit RQB with each API and guide submissions?
Sure. RQB helps hybrid workflows – utilizing APIs when out there and fallback workflows (e mail, doc consumption) when not.

What occurs if the API fails or provider doesn’t reply?
The quote is flagged, and a Selectsys underwriter or BPO workforce member follows up by way of guide quoting.

How do you deal with completely different LOBs in the identical submission?
RQB chains quotes by line – triggering API if supported, fallback to guide in any other case.

Do we have to format emails or attachments a sure means?
No. Our GPT classifier reads unstructured emails and attachments.

Can producers submit by way of portal as a substitute of e mail?
Sure. We are able to embed RQB into portals or CRMs to set off quotes robotically.

Automate The place You Can. Route Intelligently The place You Can’t.
Let Selectsys deal with quoting with the right combination of API pace and human oversight.

Begin a Pilot →